Minutes of Shareholder Meeting (Australia)

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The Minutes of a Shareholders Meeting is a formal written account of what transpired at that meeting. The meeting minutes should include how many shares were represented, approval of previous meeting minutes, topics discussed, financial information, resolutions regarding company business and the date and time of adjournment.

This lawyer-prepared packet contains:
  1. Instructions and Checklist
  2. General Information
  3. Minutes of the Meeting of Shareholders for use in Australia
Law Compliance: This form complies with the state and territory laws of Australia
This is the content of the form and is provided for your convenience. It is not necessarily what the actual form looks like and does not include the information, instructions and other materials that come with the form you would purchase. An actual sample can also be viewed by clicking on the "Sample Form" near the top left of this page.
 
 
Minutes of the Meeting
Shareholders
(Australia)

 

 
The [annual/special] meeting of the shareholders of  _____________________________ [insert the companys name] (the “Company”) was held on ____________________, 20__ at __________________________________________________________ [insert address where meeting took place].  The meeting began at _________ and ended at___________.
 
 
________________________ acted as Chairman and _______________acted as Secretary of the Meeting.
 
The Secretary reported that ____________ shares of stock out of a total of __________________ shares outstanding and entitled to vote at the meeting were represented (_____________ shares in person and ________________ shares by proxy filed with the secretary), constituting a quorum.
 
 
[The contents of your minutes will change depending on the agenda and business of your meeting.  The provisions below are a guide to help you. Erase those sections that are unnecessary and add where appropriate.]
 
I.    NOTICE
Notice was mailed to the shareholders via __________ on _________________, 20__.  A copy of the Notice is attached hereto.  [The method of notice will have to conform to the requirements of your companys governing documents, e.g. Bylaws]
 
II.  APPROVAL OF MINUTES
The minutes for the meeting held on _______________, 20__ were approved as presented.  
 
III.  MATTERS DISCUSSED
 
[These are items and actions that are up for discussion. Include a synopsis of all matters discussed.]
 
After discussion and upon motion duly made, seconded and carried, the following resolution was adopted:
 
RESOLVED that ___________________________________________________
______________________________________________________________________________________________________________________________________________________________________________________________________
[For your convenience, below please find resolutions for some matters that may be discussed at your meeting.]
 
Directors Elected
 
Upon motion duly made, seconded and carried, the following directors were elected to serve until the earlier of the next annual meeting of the shareholders, their respective resignation or removal, or until their respective successors are elected and qualified: _____________________, ________________, and ______________________.
 
Approval of Financial Statements
 
Upon motion duly made, seconded and carried, the Companys financial statements for the year ended ____________ are acknowledged as being received by the shareholders and are hereby approved and adopted.
 
IV.  ADJOURNMENT
 
There being no further business, the meeting was adjourned at _______________.
 
 
Respectfully Submitted,
 
 
 
________________________
Secretary of the Meeting
 
Number of Pages6
DimensionsDesigned for Letter Size (8.5" x 11")
EditableYes (.doc, .wpd and .rtf)
UsageUnlimited number of prints
Product number#33763
This is the content of the form and is provided for your convenience. It is not necessarily what the actual form looks like and does not include the information, instructions and other materials that come with the form you would purchase. An actual sample can also be viewed by clicking on the "Sample Form" near the top left of this page.
 
 
Minutes of the Meeting
Shareholders
(Australia)

 

 
The [annual/special] meeting of the shareholders of  _____________________________ [insert the companys name] (the “Company”) was held on ____________________, 20__ at __________________________________________________________ [insert address where meeting took place].  The meeting began at _________ and ended at___________.
 
 
________________________ acted as Chairman and _______________acted as Secretary of the Meeting.
 
The Secretary reported that ____________ shares of stock out of a total of __________________ shares outstanding and entitled to vote at the meeting were represented (_____________ shares in person and ________________ shares by proxy filed with the secretary), constituting a quorum.
 
 
[The contents of your minutes will change depending on the agenda and business of your meeting.  The provisions below are a guide to help you. Erase those sections that are unnecessary and add where appropriate.]
 
I.    NOTICE
Notice was mailed to the shareholders via __________ on _________________, 20__.  A copy of the Notice is attached hereto.  [The method of notice will have to conform to the requirements of your companys governing documents, e.g. Bylaws]
 
II.  APPROVAL OF MINUTES
The minutes for the meeting held on _______________, 20__ were approved as presented.  
 
III.  MATTERS DISCUSSED
 
[These are items and actions that are up for discussion. Include a synopsis of all matters discussed.]
 
After discussion and upon motion duly made, seconded and carried, the following resolution was adopted:
 
RESOLVED that ___________________________________________________
______________________________________________________________________________________________________________________________________________________________________________________________________
[For your convenience, below please find resolutions for some matters that may be discussed at your meeting.]
 
Directors Elected
 
Upon motion duly made, seconded and carried, the following directors were elected to serve until the earlier of the next annual meeting of the shareholders, their respective resignation or removal, or until their respective successors are elected and qualified: _____________________, ________________, and ______________________.
 
Approval of Financial Statements
 
Upon motion duly made, seconded and carried, the Companys financial statements for the year ended ____________ are acknowledged as being received by the shareholders and are hereby approved and adopted.
 
IV.  ADJOURNMENT
 
There being no further business, the meeting was adjourned at _______________.
 
 
Respectfully Submitted,
 
 
 
________________________
Secretary of the Meeting
 
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