Notice of Shareholders Meeting & Proxy (Australia)

This Notice of Meeting and Proxy for Shareholders is created for use in Australia. This legal form is available for immediate download.

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The Notice of Meeting is a formal notice to the shareholders of a company of the date, time and place of a meeting. The Notice also sets forth the agenda of items which will be discussed or voted on. This notice can be used for either an annual or special meeting of shareholders. If a shareholder is unavailable or unwilling to attend the meeting, he or she can give another person authority to vote on his behalf through a proxy. A Proxy is included with this form.

This lawyer-prepared packet contains:
  1. Instructions and Checklist
  2. General Information
  3. Notice of Meeting and Proxy for Shareholders for use in Australia
Law Compliance: This form complies with the state and territory laws of Australia
This is the content of the form and is provided for your convenience. It is not necessarily what the actual form looks like and does not include the information, instructions and other materials that come with the form you would purchase. An actual sample can also be viewed by clicking on the "Sample Form" near the top left of this page.
 
 
Notice of Meeting and Proxy
Shareholders
(Australia)

 

 
 
Notice is hereby given to the shareholders of  ______________________________ [insert the companys name] (the “Company”) that [the annual/ special] [choose one] shareholders meeting will be held on  ____________________, 20__ starting at ___________________ [insert time the meeting is to take place] at _______________________________________ [insert address where meeting is to take place].  
 
The following matters will be addressed at the meeting:
 
I.    [Insert a list of all matters which are to be discussed at the meeting.]
 
II.  
 
III. The transaction of such other and further business as may properly come before the meeting.
 
 
Only those shareholders of record at the close of business on ______________, 20__ will
be entitled to vote.  Shareholders entitled to vote have the right to appoint a proxy-holder to vote in his/her stead.  If you are unable to attend the meeting, please complete the proxy form which accompanies this notice and return it by ________________, 20___.
 
 
 
Date: ___________________________
By Order of the Board of Directors
 
 
_______________________________
Secretary
 
 
 
PROXY FORM
 
Secretary
[Insert your Company Name]
[Insert the address the Proxy is to be sent to]
 
 
 
I, ____________________________________, a shareholder of ___________________   
_______________________________ (the “Company”) do hereby appoint ___________
_____________ or failing him/her ___________________________________ as my proxy at the meeting of the Company on ____________________, 20__ at ___________
_______________________________________________________________________ to vote for me at that meeting or any adjournment thereof.
 
If no person is named above, or if the person named above does not attend the meeting or is not legally capable of voting for me, the Chairman of the meeting will be my proxy to vote for me at the meeting or any adjournment thereof on my behalf.  
 
I understand that if I do not direct my proxy how to vote, he/she may vote or abstain as he/she sees fit.
 
 
Resolution               For       Against   Abstain
 
[Insert resolutions to be voted upon]
 
 
 
 
 
 
   
Dated:_____________________________
 
 
__________________________________
(Signature of shareholder)
 
 
 
 
 
 
Number of Pages6
DimensionsDesigned for Letter Size (8.5" x 11")
EditableYes (.doc, .wpd and .rtf)
UsageUnlimited number of prints
Product number#33772
This is the content of the form and is provided for your convenience. It is not necessarily what the actual form looks like and does not include the information, instructions and other materials that come with the form you would purchase. An actual sample can also be viewed by clicking on the "Sample Form" near the top left of this page.
 
 
Notice of Meeting and Proxy
Shareholders
(Australia)

 

 
 
Notice is hereby given to the shareholders of  ______________________________ [insert the companys name] (the “Company”) that [the annual/ special] [choose one] shareholders meeting will be held on  ____________________, 20__ starting at ___________________ [insert time the meeting is to take place] at _______________________________________ [insert address where meeting is to take place].  
 
The following matters will be addressed at the meeting:
 
I.    [Insert a list of all matters which are to be discussed at the meeting.]
 
II.  
 
III. The transaction of such other and further business as may properly come before the meeting.
 
 
Only those shareholders of record at the close of business on ______________, 20__ will
be entitled to vote.  Shareholders entitled to vote have the right to appoint a proxy-holder to vote in his/her stead.  If you are unable to attend the meeting, please complete the proxy form which accompanies this notice and return it by ________________, 20___.
 
 
 
Date: ___________________________
By Order of the Board of Directors
 
 
_______________________________
Secretary
 
 
 
PROXY FORM
 
Secretary
[Insert your Company Name]
[Insert the address the Proxy is to be sent to]
 
 
 
I, ____________________________________, a shareholder of ___________________   
_______________________________ (the “Company”) do hereby appoint ___________
_____________ or failing him/her ___________________________________ as my proxy at the meeting of the Company on ____________________, 20__ at ___________
_______________________________________________________________________ to vote for me at that meeting or any adjournment thereof.
 
If no person is named above, or if the person named above does not attend the meeting or is not legally capable of voting for me, the Chairman of the meeting will be my proxy to vote for me at the meeting or any adjournment thereof on my behalf.  
 
I understand that if I do not direct my proxy how to vote, he/she may vote or abstain as he/she sees fit.
 
 
Resolution               For       Against   Abstain
 
[Insert resolutions to be voted upon]
 
 
 
 
 
 
   
Dated:_____________________________
 
 
__________________________________
(Signature of shareholder)
 
 
 
 
 
 
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