Minutes of a Meeting of the Directors of the Company

Minutes of a Meeting of the Directors of the Company for use in Australia.

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Once a company has been incorporated, a meeting of the directors should be convened reasonably promptly (e.g. usually within a month). The Corporations Act 2001 (Cth) law requires minutes to be made of all the proceedings at the first meeting. Company minutes are a very important matter. It is essential to proceed correctly. If they are wrong, then bank and tax arrangements may become invalid and contracts may be difficult to enforce.

This Minutes of a Meeting of the Directors of the Company can serve as a template for preparing these important minutes. It has been designed for use in Australia.
This is the content of the form and is provided for your convenience. It is not necessarily what the actual form looks like and does not include the information, instructions and other materials that come with the form you would purchase. An actual sample can also be viewed by clicking on the "Sample Form" near the top left of this page.
 
 
MINUTES OF A MEETING
OF THE DIRECTORS OF THE COMPANY

 

 
 
MINUTES OF A MEETING OF THE DIRECTORS OF THE COMPANY,  _________________________________[NAME OF THE COMPANY]
HELD AT ITS REGISTERED OFFICE, ______________________________[MENTION REGISTERED ADDRESS]
ON
_____________<DATE>
COMMENCING AT ___________ <TIME>
 
 
 
 
1.   ATTENDANCE:
1.1.   Present/Attendees: ______________________[Chairman, Directors and others present]
1.2.   In Attendance: _________________[Company Secretary]
1.3.   Apology: ______________________[Name of the person/director]
1.4.   Opening & Welcome: The Chairman opened the meeting, welcomed those present and declared that a quorum was present.
 
2.   STATUTORY MATTERS:
2.1.   Election of Chair:
 
It was resolved that ___________________[Name of the proposed Chair] be elected as Chair.
 
2.2.    Report on Incorporation:
The Trust Deed, Memorandum and Articles of Association were agreed by the sponsors and incorporation took place on _______________[Date of Incorporation].  The following Directors have been appointed in the terms provided in the Articles of Association and each consented to act as Directors of the Company.
 
[Mention list of Directors]
 
2.3.   Officers
It was resolved that _______________ [Name of the proposed Company Secretary] be appointed Company Secretary.
 
2.4.   Seal
The Seal of the Company is affixed to these minutes.
 
2.5.    Registered Office
The notice will be prepared and placed in the reception at ___________________, the registered office of the company.
2.6.    Auditor
It was resolved _________________ be the Auditors of the company. [If not appointed yet, write: The auditors of the company are yet to be appointed].
 
2.7.   Solicitors
It was resolved _________________ be the Solicitors of the company. [If not appointed yet, write: The solicitors of the company are yet to be appointed].
 
2.8.    Public Officer
It was resolved that ________________ [Name of the proposed Public officer] be Public Officer of the company.
 
2.9.    Bank Account
It was resolved that the _______________________ [Name of the proposed bank] be the bank for the company. The signatories for the bank accounts will differ depending on the nature of the transaction and is outlined below.  The funds of the company are to be banked in the terms outlined below.
 
2.9.1 Deposits Policy
[Mention any deposit policy for the company deposits and funds].
 
 
2.9.2. Signatories
[Mention procedures, rules, and number of authorised signatories needed]
 
 
2.10.   Share Allotment
[Mention allotment of shares between directors]
 
 
 
2.11.   Books and Registers
It was resolved that the _______________________[Name of the officer] purchase the appropriate books and registers.
 
2.12.    Share Certificates
The adopted Share Certificates of the design attached to these minutes.
 
2.13.    Ratification of Agreements
It was resolved that the Administration Agreement be signed and sealed as required.
 
2.14.   Directors and Meetings
It was resolved that for the remainder of the year that the Directors meet on the ___________________ [Day] of each month at ___________ [Time] at the Company's registered office.
 
2.15.    Declaration of Interests
[Mention if directors declared interests]
 
 
2.16.    Taxation
[Mention/outline taxation advice received]
 
 
 
3.   COMMUNICATION:
[Outline methods discussed to market the company and use of various communication strategies]
 
 
4.    MEMBER BENEFITS PACKAGE
[Outline member benefits discussed]
 
 
5.   OTHER MATTERS
 
 
6.   NEXT MEETING:
Date to be advised.
 
7.   CLOSURE: 
There being no further business the meeting was declared closed at
 
 
Signed as a true and correct record of the proceedings of the meeting
 
____________________
[Chairman]
 
Date:________________
 
 
Number of Pages5
DimensionsDesigned for Letter Size (8.5" x 11")
EditableYes (.doc, .wpd and .rtf)
UsageUnlimited number of prints
Product number#32598
This is the content of the form and is provided for your convenience. It is not necessarily what the actual form looks like and does not include the information, instructions and other materials that come with the form you would purchase. An actual sample can also be viewed by clicking on the "Sample Form" near the top left of this page.
 
 
MINUTES OF A MEETING
OF THE DIRECTORS OF THE COMPANY

 

 
 
MINUTES OF A MEETING OF THE DIRECTORS OF THE COMPANY,  _________________________________[NAME OF THE COMPANY]
HELD AT ITS REGISTERED OFFICE, ______________________________[MENTION REGISTERED ADDRESS]
ON
_____________<DATE>
COMMENCING AT ___________ <TIME>
 
 
 
 
1.   ATTENDANCE:
1.1.   Present/Attendees: ______________________[Chairman, Directors and others present]
1.2.   In Attendance: _________________[Company Secretary]
1.3.   Apology: ______________________[Name of the person/director]
1.4.   Opening & Welcome: The Chairman opened the meeting, welcomed those present and declared that a quorum was present.
 
2.   STATUTORY MATTERS:
2.1.   Election of Chair:
 
It was resolved that ___________________[Name of the proposed Chair] be elected as Chair.
 
2.2.    Report on Incorporation:
The Trust Deed, Memorandum and Articles of Association were agreed by the sponsors and incorporation took place on _______________[Date of Incorporation].  The following Directors have been appointed in the terms provided in the Articles of Association and each consented to act as Directors of the Company.
 
[Mention list of Directors]
 
2.3.   Officers
It was resolved that _______________ [Name of the proposed Company Secretary] be appointed Company Secretary.
 
2.4.   Seal
The Seal of the Company is affixed to these minutes.
 
2.5.    Registered Office
The notice will be prepared and placed in the reception at ___________________, the registered office of the company.
2.6.    Auditor
It was resolved _________________ be the Auditors of the company. [If not appointed yet, write: The auditors of the company are yet to be appointed].
 
2.7.   Solicitors
It was resolved _________________ be the Solicitors of the company. [If not appointed yet, write: The solicitors of the company are yet to be appointed].
 
2.8.    Public Officer
It was resolved that ________________ [Name of the proposed Public officer] be Public Officer of the company.
 
2.9.    Bank Account
It was resolved that the _______________________ [Name of the proposed bank] be the bank for the company. The signatories for the bank accounts will differ depending on the nature of the transaction and is outlined below.  The funds of the company are to be banked in the terms outlined below.
 
2.9.1 Deposits Policy
[Mention any deposit policy for the company deposits and funds].
 
 
2.9.2. Signatories
[Mention procedures, rules, and number of authorised signatories needed]
 
 
2.10.   Share Allotment
[Mention allotment of shares between directors]
 
 
 
2.11.   Books and Registers
It was resolved that the _______________________[Name of the officer] purchase the appropriate books and registers.
 
2.12.    Share Certificates
The adopted Share Certificates of the design attached to these minutes.
 
2.13.    Ratification of Agreements
It was resolved that the Administration Agreement be signed and sealed as required.
 
2.14.   Directors and Meetings
It was resolved that for the remainder of the year that the Directors meet on the ___________________ [Day] of each month at ___________ [Time] at the Company's registered office.
 
2.15.    Declaration of Interests
[Mention if directors declared interests]
 
 
2.16.    Taxation
[Mention/outline taxation advice received]
 
 
 
3.   COMMUNICATION:
[Outline methods discussed to market the company and use of various communication strategies]
 
 
4.    MEMBER BENEFITS PACKAGE
[Outline member benefits discussed]
 
 
5.   OTHER MATTERS
 
 
6.   NEXT MEETING:
Date to be advised.
 
7.   CLOSURE: 
There being no further business the meeting was declared closed at
 
 
Signed as a true and correct record of the proceedings of the meeting
 
____________________
[Chairman]
 
Date:________________
 
 
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